Board of Education Meeting Minutes - July 2009
August 18, 2009
UNIFIED SCHOOL DISTRICT NO. 240
Minutes of the meeting of the Board of Education held on July 20, 2009 at the Unified District Office. Those present were Board Members Kelli Webb, Bernie Regnier, Phil Aumick, Mark Whitesell, Rick Bremerman and Matt Ehrhart; John Adam was available for brief periods by Skype, Superintendent Richard D. Harlan ,Clerk Cindy Regnier and two guests.
President Matt Ehrhart called the meeting to order at 7:00 p.m.
The agenda for the meeting was adopted with one change. Motion by Bernie Regnier, seconded by Rick Bremerman. Carried with 6-0 vote.
Mark Whitesell was nominated for President of the Board of Education by Kelli Webb, seconded by Rick Bremerman. Carried 5-0-1
Kelli Webb was nominated for Vice President of the Board of Education by Rick Bremerman, seconded by Phil Aumick. Carried 5-0-1
Motion by Kelli Webb, seconded by Phil Aumick to adopt the consent agenda for the meeting with one addition. Carried 6-0 to approve the following:
a. Approval of June 15, 2009 minutes
b. Approval of payment of expense checks 44460 through 44745 in the amount of $759,575.76
c. Appointment of Dean White as Treasurer
d. Appointment of Janice Schmidt as Deputy Clerk
e. Appointment of Kenneth Wasserman as School Attorney
f. Appointment of Janice Schmidt as KPERS Representative
g. Appointment of Richard Harlan as Alternate KPERS Representative
h. Appointment of Kelli Webb as Smoky Hill Representative
i. Appointment of Richard Harlan as Freedom Information Officer
j. Establish 2009-10 BOE meeting dates with the following Resolution: All Meetings to be held at 7:00pm at the Unified District 240 Office on
July 20, 2009
August 17, 2009
September 21, 2009
October 19, 2009
November 16, 2009
December 21, 2009
January 18, 2010
February 15, 2010
March 8, 2010
April 19, 2010
May 17, 2010
June 21, 2010
k. Continuation of Federal Programs with Richard Harlan as the authorized representative and Becky Cheney as the supervising principal
l. Appointment of Becky Cheney as USD 240 Compliance Coordinator for Federal Funds including Title VI, Title VII, Title IX and Section 500 (UDU)
m. Appointment of Richard Harlan as Asbestos Program Manager
n. Designation of Richard Harlan as Hazard Communication Program Manager
o. Continuation of the Food Service Program and Special Milk Program according to rules and regulations of KSDE and the National School Lunch Program and designate Richard Harlan as the authorized representative and to approve income guidelines for free and reduced meals and for free milk.
p. Appointment of Richard Harlan as Food Service Hearing Officer
q. Responsibility of administering Activity Funds, authorization to sign checks and to make monthly reports to the Board of Education assigned to:
Bill Edwards Bennington High School
Craig Gantenbein Bennington Grade School
Becky Cheney Tescott High School
Becky Cheney Tescott Grade School
r. Student meal prices and textbook rental fees:
Meals:
Kdg-8th breakfast $1.00
9th-12th breakfast $1.20
Adult breakfast $1.50
Kdg-8th lunch $1.90
9-12th lunch $2.00
adult lunch $2.80
extra milk $ .50
Textbooks:
$25 Kindergarten
$36 1st-8th
$34 9th-12th
s. The Textbook Rental Revolving Fund be in a separate BOE Activity Fund and Richard Harlan be charged with the responsibility of administering the Activity Funds, authorized to sign checks, and make a regular monthly report to the Board of Education
t. Establish the following banks as official depositories for funds under the control of the BOE:
Bennington State Bank
Accounts Payable – all tax funds
Board of Education Activity Fund
Bennington High School Activity Fund
Bennington Grade School Activity Fund
Bank of Tescott
Payroll Account – all tax funds
Tescott High School Activity Fund
Tescott Grade School Activity Fund
u. Establish the following policy regarding the finances of the school district:
It is the desire of the BOE to keep the cash balance of the various USD 240 funds in the offices of the County Treasurers at a minimum. All revenue received by USD 240 will be deposited in banks located in the school district in approximately equal amounts.
The Superintendent is hereby authorized to invest idle funds in Certificates of Deposit and other interest bearing accounts in the local banks at the most advantageous rate and term possible. The Superintendent is to make a regular monthly report to the BOE outlining the funds invested, the rate, and interest earned.
v. Adopt the attached resolution concerning generally accepted accounting principals and fixed asset accounting.
w. Adopt the attached resolution regarding the early payment of certain claims as authorized by Senate Bill 446.
x. Designate the Minneapolis Messenger as the official newspaper of the school district for the publication of required public notices
y. Appoint school principals as designated employees who shall report to the Secretary of Social and Rehabilitation Services, or a designee of the secretary, all cases of children who are not attending school as required by K.S.A. 72-1113 and amendments thereto:
Bill Edwards Bennington High School
Craig Gantenbein Bennington Grade School
Becky Cheney Tescott High School
Becky Cheney Tescott Grade School
z. Appoint school principals as coordinators for homeless children duties
aa. Appoint Richard Harlan as hearing Officer for student long-term suspensions or expulsions.
bb. Utilize the provisions of the School Year Alternatives as authorized by K.S.A. 72-1106 and to adopt the 2009-10 school calendar as outline below:
First Day of School August 17, 2009
Last Day of School May 19, 2010
Vacations and holidays as set forth on the attached calendar
With not less than:
465 school hours for kindergarten students
1116 school hours for students in grades 1 – 11;
1086 school hours for students in grade 12
Moved by Kelli Webb to appoint Cindy Regnier as Clerk of the Board. Seconded by Matt Ehrhart. Carried 5-0-1
Motion by Matt Ehrhart to not holding the Board-Staff picnic event for this year. Seconded by Phil Aumick. Carried with 6-0 vote.
Motion by Bernie Regnier to approve the request for use of school bus to transport a Girl Scouts group to a camping activity as permitted by board policy. Seconded by Matt Ehrhart. Carried with 7-0 vote.
Renewal of the State Health Contract was tabled until the next meeting.
Motion by Rick Bremerman to publish the 2009-10 budget as presented.
Seconded by Phil Aumick. Carried with 6 – 0 vote.
Motion by Bernie Regnier to accept the bid of Bennington Oil for 30,000 gallons of propane for the 2009/10 school year. Seconded by Kelli Webb. Carried 6-0.
Motion by Rick Bremerman to authorize the attendance of out-of-district student at Bennington Schools until such attendance is terminated by Board action. Seconded by Kelli Webb. Carried 6-0.
Motion By Matt Ehrhart to approve the hiring of Lora Stanley as BHS Assistant Volleyball Coach. Seconded by Bernie Regnier. Carried 6-0.
Motion by Kelli Webb that the board go into executive session for 10 minutes to discuss personnel. Seconded by Matt Ehrhart. Carried 6-0. The board went into executive session at 8:25 p.m.
The Board reconvened at 8:35 p.m.
Motion by Kelli Webb to extend the executive session for 10 minutes. Seconded by Matt Ehrhart. Carried 6-0.
The board reconvened at 8:45 p.m.
President Mark Whitesell adjourned the meeting.
Cindy Regnier
Clerk
